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The Municipal Clerk is the secretary to the municipal council, secretary to the municipality, keeper of the city seal, chief election officer of the municipality and the individual responsible for the records management of the city. The office is the information center of the City routinely dealing with the public on a daily basis regarding citizen assistance, direction, or requests for copies of documents in compliance with the government Open Public Records Act (OPRA). In addition, the City Clerk also maintains the Hoboken Municipal Code and City Council Agendas.

The City Clerk’s Office maintains all documents pertinent to the administration of municipal government, provides support to the Mayor and City Council, administers elections, coordinates research and information services for the public, responsible for the records management of the city. As the secretary to the municipality, municipal council and city seal, the City Clerk office is the hub of the municipality which routinely deals with the public on a daily basis regarding the requests for copies of documents in compliance with the Open Public Records Act (OPRA).

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ACCESS PUBLIC INFORMATION

To obtain city records, you must submit an OPRA request. Please bring the completed form to the Clerk’s office, fax it, or email it to us at opra@hobokennj.gov.

OPRA Request Form | Details

Elections

The Clerk’s Office is responsible for holding municipal, county, state, and federal elections. For more information, visit:

2022 special ELECTION, TUESDAY, jan. 25, 2022

POLLS OPEN FROM  6aM - 8 PM

RESOLUTION OF THE BOARD OF EDUCATION OF THE CITY OF HOBOKEN IN THE COUNTY OF HUDSON, NEW JERSEY AUTHORIZING THE SUBMISSION OF A BOND PROPOSAL QUESTION TO THE SCHOOL DISTRICT VOTERS AT A SPECIAL SCHOOL DISTRICT ELECTION TO BE HELD ON JANUARY 25, 2022

             BE IT RESOLVED BY The Board of Education of the City of Hoboken in the County of Hudson, New Jersey (the “Board”) (not less than a majority of the full membership of the Board concurring) as follows:

             1.  The following bond proposal (the "Proposal"), shall be submitted to the legal voters of the School District at a special School District election (the "Election") to be held on Tuesday, January 25, 2022 commencing at 6:00a.m. for the purposes hereinafter provided. The polls shall remain open until 8:00 p.m. and as much longer as may be necessary to permit all the legal voters then present to vote and cast their ballot. The form of the Proposal will read substantially as follows except as otherwise may be set forth herein:

BOND PROPOSAL QUESTION

The Board of Education of the City of Hoboken in the County of Hudson, New Jersey is authorized (a) to construct a new Hoboken High School at the John F. Kennedy Stadium site, including acquisition and installation of fixtures, furniture, equipment and any site work; and (b) to appropriate $241,050,000,and to issue bonds in an amount not to exceed $241,050,000.

The final eligible costs for the projects approved by the New Jersey Commissioner of Education are $0.  The project includes $241,050,000 for school facility construction elements in addition to the facilities efficiency standards developed by the Commissioner of Education or not otherwise eligible for State support pursuant to N.J.S.A. 18A:7G-5(g). The State debt service aid percentage will equal 0.0% of the annual debt service due with respect to the final eligible costs of the projects financed with bonds.  

Do you approve Bond Proposal Question?

             2.         The Board hereby approves and adopts the Proposal set forth above and, subject to the approval of the legal voters of the School District, hereby determines to carry out the same as described therein (the “Project”).  The Board authorizes the Business Administrator/Board Secretary, consistent with any advice received from bond counsel, to revise the proposal, if necessary, prior to the Election to conform to any applicable legal requirements.

             3.         The Board hereby acknowledges and confirms that, in accordance with the requirements of N.J.S.A. 18A:24-16 and N.J.S.A. 18A:24-17,  Supplemental Debt Statement has been prepared as of the date of this resolution by the Chief Financial Officer of the City of Hoboken, giving effect to the proposed total authorization of School Bonds of the School District in the maximum amount provided for in the Proposal, and that such Supplemental Debt Statement has been filed in the office of the City Clerk, in the office of the Business Administrator/Board Secretary prior to the adoption of this resolution, and will be filed in the office of the Director of the Division of Local Government Services, State of New Jersey, Department of Community Affairs prior to the date of the Election.

             4.         The Business Administrator/Board Secretary is hereby authorized and directed, in conjunction with Bond Counsel, to deliver a certified copy of this resolution and such other information as shall be necessary to the County Clerk as required by N.J.S.A. 19:60-2, to request the County Clerk to submit the Proposal to the voters at the Election and to seek the assistance of the county officials and the municipal clerk in conducting the Election.    

             5.         The Board hereby: (i) accepts the determination of Other Capital Project Approval as set forth in the letter from the New Jersey Department of Education and not to appeal such determinations made therein; (ii) determines to construct the Project itself; (iii) agrees to locally fund any excess costs; and (iv)delegates the supervision of the Project to the Business Administrator/Board Secretary.

             6.         Mount Vernon Group Architects, the School District’s appointed architect for the Project (the “Project Architect”), has heretofore been authorized and delegated the responsibility to prepare the plans and specifications for the Project in consultation with and under the supervision of the Business Administrator/Board Secretary, who has been delegated the responsibility to work with the Project Architect for this purposes on behalf of the Board, in accordance with the requirements of N.J.S.A. 18A:18A-16, and such authorizations and delegations are hereof reconfirmed.

             7.         The School Administration and such other officers, professionals and agents of the Board as are necessary, including Wilentz, Goldman & Spitzer, P.A., Bond Counsel, and the Project Architect, are each hereby authorized and directed to perform such acts, execute such documents and do such things as are necessary and proper for the submission of the Proposal to the voters of the School District at the Election.

             8.         This Board hereby makes the following covenants and declarations with respect to obligations determined to be issued by the Business Administrator/Board Secretary through a public offering of private placement or through a conduit borrower on a tax exempt basis.  The Board hereby covenants that it will comply with any conditions subsequent imposed by the Internal Revenue Code of 1986, as amended (the “Code”), in order to preserve the exemption from taxation of interest on its bonds or notes if issued as tax exempt, including, if necessary, the requirement to rebate all net investment earnings on the gross proceeds above the yield on its bonds or notes.  The Business Administrator/Board Secretary is hereby authorized to act on behalf of the Board to deem the obligations authorized herein as bank qualified for the purposes of Section 265of the Code, when appropriate.  The Board hereby declares its intent to issue bonds or notes in the amount set forth in the Proposal approved by the voters as set forth in Section 1 and to use the proceeds to pay or to reimburse expenditures for the costs of the Projects authorized herein.  This resolution is a declaration of intent within the meaning and for the purposes of Treasury Regulations 1.150-2 or any successor provisions of federal income tax law,

             9.         This resolution shall take effect immediately.

Here is what your sample ballot should look like and you would receive in the mail.

2022 VOTER REGISTRATION DEADLINE

Tuesday, January 4, 2022, is the last day for residents to register to vote for the Tuesday, January 25, 2022, Special Election in the State of New Jersey. In order to be eligible to vote, a person must be an American Citizen, be 18 years old on or before November 2nd, and be a resident of New Jersey and

To register to vote in New Jersey, you must meet the following requirements:

  • you are a United States citizen,
  • you will be 18 years old by the next election,
  • you will be a resident of the county for 30 days before the election.
  • click here to fill out a voter registration online

Hudson County residents may register to vote at the Office of the Superintendent of Elections, located at 257 Cornelison Ave., 4th Floor, in Jersey City.  In order to meet the needs of residents, this office will be open from 9:00 AM to 9:00 PM on Tuesday, Jan. 4, 2022 and also the City of Hoboken will be open from 4:00 - 9:00 PM on Tuesday, January 4, 2021.

In light of the corona virus pandemic and signed legislation (S3203), which establishes in-person early voting in the State of New Jersey. The legislation is the latest in a series of initiatives by the Murphy Administration and the Legislature to expand access to voting rights and democracy amidst a wave of voter disenfranchisement measures across the country. Please see the more information here from the State of New Jersey about Early Voting

If you have a disability and need an accessible ballot, please contact (201) 369-3470 Option #6 or you may go to your assigned polling place, which will provide access to an in-person accessible voting device on Election Day. Should you choose not to vote on a Mail-In Ballot and show up to one of the limited number of Polling Places on Election Day, only Provisional Paper Ballots will be available to cast your vote. The ADA compliant Voting Machine is only for voters who have a disability.

Superintendent Brzozowski would like voters, already registered in Hudson County, to be aware of the procedures regarding late address changes within county.  If a voter has moved from one election district to another in the SAME town or has moved to another town in Hudson, please notify this office as soon as possible so that a Mail-In Ballot or an application can be sent to you.  As per Executive Order 105, the Hudson County Clerk’s Office has provided a postage paid envelope for the return of your ballot. You are not required to attach a stamp. If you have any questions, please call 201-369-3470 for assistance.

How to get a Vote by Mail ballot:

  • The deadline to apply by mail to receive a mail-in ballot is Tuesday, January 18, 2022 by 4:30 PM. Your county clerk must receive mailed applications by that date.
  • How to vote using your mail-in ballot: You can return your mail-in ballot by placing it in your mailbox using the U.S. Postal Service. The ballot must be postmarked on or before January 25th and received by the Board of Elections OR you may walk to YOUR polling location (see below) that you are registered at and you will be asked to sign a book once you drop it off to the poll workers
  • There will also be some secure ballot drop box locations in each county.
  • Please click here for Hudson County Ballot Drop Box Locations.  
  • If you submit your mail-in ballot using a drop box, you must return the ballot on or before Tuesday, January 25 prior to 8 p.m.
  • You can also return your mail-in ballot in person to your county Board of Elections by Tuesday, January 25 prior to 8 p.m.

Early voting and voting Instructions for Upcoming General Election

Earlier this year, historic legislation established in-person early voting in New Jersey. This law makes our state even more voter-friendly and strengthens our democracy by expanding opportunities to exercise your right to vote. This new option allows registered voters to cast their ballot in person, using a voting machine, during a nine-day period prior to Election Day. You can now choose to vote, in person, when it’s most convenient for your schedule.

City Hall (entrance on Newark Street) will provide registered voters with this option for the 2021 General Election. They will designate in-person early voting locations that will be open Saturday, October 23 through Sunday, October 31. Hours will be Monday-Saturday, 10:00 a.m.–8:00 p.m. and Sunday, 10:00 a.m.–6:00 p.m. No appointment is necessary.

Here are the early voting districts throughout Hudson County: hudsoncountyclerk.org/2021-early-voting-ballot-forms-list-october-23rd-october-31st/

As a result of the COVID-19 pandemic, this election will be conducted primarily with a combination of early voting and also you can go to your polling location (see below for details), mail-in ballots and in-person voting options are available. Here is a summary of the changes in place for this election:

POLLING LOCATIONS FOR THE GENERAL ELECTION CAN BE FOUND UNDER POLLING LOCATIONS LIST.

THERE IS AN UPDATE FOR THE 2ND WARD DISTRICT 6

Ward 2 Dist. 6

From: Hudson Tea Building, 1500 Washington St.

To: Firehouse 1313 Washington St. Hoboken, NJ 07030

THERE IS AN UPDATE FOR THE 6TH WARD FOR WARD  6 DISTRICT 2 AND WARD 6 DISTRICT 7:

Ward 6, Dist. 2 & 7

From: Storefront

To: The Babbio Center (Stevens institute) 525 River St, Hoboken, NJ 07030

*NOTE

Voters will use the side entrance on Sixth street.

6TH WARD - Districts 2: The Babbio Center (Stevens Institute campus) located at 525 River St. (voters use side entrance on 6th Street)

6TH WARD - Districts 7:  The Babbio Center (Stevens Institute campus) located at 525 River St. (voters use side entrance on 6th Street)

FORMS (you can fill this form out and mail it to the County Commissioner of Registration)

Vote by Mail form (English)

Vote by Mail form (Spanish)

English Voter Registration Form

Solicitud de Inscripción de Votantes

Register to Vote

In New Jersey residents must be registered to vote 21 days prior to an election. You can pick up and return completed voter registration forms to this office or download a voter registration application form.

Or you can now fill it out all online on the NJ state's website which can be found here

What You Will Need to register online, you will need your date of birth and one of the following forms of identification:

  • A current and valid Driver’s License or a non-driver Identification Card (ID card) issued by the New Jersey Motor Vehicle Commission (MVC)
    Your information will be provided to the MVC to validate identification, and to retrieve a copy of your digitized signature.

-or-

  • A Social Security number
    To use your social security number, you must have the ability to sign on-screen or upload your signature to complete the registration process. If you are unable to provide a digital signature, you can not register online then you can fill out the forms below:
  • English Voter Registration Form
  • Solicitud de Inscripción de Votantes

If you have any questions about upcoming elections or the registration process please call our office.

City Ward Maps

The City of Hoboken is made up of six (6) wards, each with several voting districts.

Film Permits

Click here to download the Film Permit application form. The application must be reviewed by the Police Department – Chief’s office or a representative (Chief Daniel LoBue, (201)-420-2002). The Police Department will explain city rules and the requirements for filming and location of vehicles, equipment, and traffic regulations and will make a recommendation to the Film Commission. The Film Commission will review and approve or deny the application.

The completed application must be submitted at least 3 days (72 Hours) prior to the scheduled filming dates. The City will review it and contact the appropriate city officials to verify safety procedures. Please follow the instructions on the film permit application form.

Upon issuance of the film permit by the Clerk’s office there will be a $700.00 fee (as of 4/12/10) due and payable to the City of Hoboken.

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