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The Municipal Clerk is the secretary to the municipal council, secretary to the municipality, keeper of the city seal, chief election officer of the municipality and the individual responsible for the records management of the city. The office is the information center of the City routinely dealing with the public on a daily basis regarding citizen assistance, direction, or requests for copies of documents in compliance with the government Open Public Records Act (OPRA). In addition, the City Clerk also maintains the Hoboken Municipal Code and City Council Agendas.

The City Clerk’s Office maintains all documents pertinent to the administration of municipal government, provides support to the Mayor and City Council, administers elections, coordinates research and information services for the public, responsible for the records management of the city. As the secretary to the municipality, municipal council and city seal, the City Clerk office is the hub of the municipality which routinely deals with the public on a daily basis regarding the requests for copies of documents in compliance with the Open Public Records Act (OPRA).

City Clerk

City Clerk

ACCESS PUBLIC INFORMATION

To obtain city records, you must submit an OPRA request. Please bring the completed form to the Clerk’s office, fax it, or email it to us.

OPRA Request Form | Details

Elections

The Clerk’s Office is responsible for holding municipal, county, state, and federal elections. For more information, visit:

2020 VOTER REGISTRATION DEADLINE

FOR 2020 PRIMARY ELECTION

Tuesday, June 16, 2020, is the last day for residents to register to vote for the July 7, 2020, Primary Election in the State of New Jersey. In order to be eligible to vote, a person must be an American Citizen, be 18 years old on or before July 7, 2020, and be a resident of New Jersey and Hudson County by June 16, 2020.

Hudson County residents may register to vote at the Office of the Superintendent of Elections, located at 257 Cornelison Ave., 4th Floor, in Jersey City.  In order to meet the needs of residents, this office will be open from 9:00 AM to 9:00 PM on Tuesday, June 16, 2020.  People may also register at their local municipal clerk’s office, hours which will open certain days and hours from 9:00 AM to 9:00 PM on Friday, June 12th, Monday, June 15th and Tuesday, June 16th.

In light of the corona virus pandemic and Executive Order No.144, ALL DEMOCRATIC AND REPUBLICAN REGISTERED VOTERS WILL AUTOMATICALLY RECEIVE A VOTE-BY-MAIL BALLOT for the July 7, 2020 Primary Election. If an Unaffiliated or Inactive Status Voter would like to participate in the Primary they should complete and return the Vote-by-Mail Application that will be sent to them.

If you have a disability and need an accessible ballot, please contact (201) 369-3470 Option #6 or you may go to your assigned polling place, which will provide access to an in-person accessible voting device on Primary Election Day. Should you choose not to vote on a Mail-In Ballot and show up to one of the limited number of Polling Places on Election Day, only Provisional Paper Ballots will be available to cast your vote. The ADA compliant Voting Machine is only for voters who have a disability.

Superintendent Brzozowski would like voters, already registered in Hudson County, to be aware of the procedures regarding late address changes within county.  If a voter has moved from one election district to another in the SAME town or has moved to another town in Hudson before Tuesday, July 7, 2020, please notify this office as soon as possible so that a Mail-In Ballot or an application can be sent to you.  As per Executive Order 105, the Hudson County Clerk’s Office has provided a postage paid envelope for the return of your ballot. You are not required to attach a stamp.If you have any questions, please call 201-369-3470 for assistance.

Voting Instructions for Upcoming July 7 Primary Election

As a result of the COVID-19 pandemic, this election will be conducted primarily with mail-in ballots with limited in-person voting options available. Here is a summary of the changes in place for this election:

How to get a ballot:

  • You should be receiving your mail-in ballots now. The ballots will automatically be sent by county election offices to all active registered Republican and Democratic voters and have prepaid postage.
  • You must be affiliated with a political party to vote in a primary election. All unaffiliated voters and inactive Republican and Democratic voters will receive a vote-by-mail application. It will have pre-paid postage.
  • The deadline to apply by mail to receive a mail-in ballot is Wed., June 30. Your county clerk must receive mailed applications by that date.
  • How to vote using your mail-in ballot: You can return your mail-in ballot by placing it in your mailbox using the U.S. Postal Service. The ballot must be postmarked on or before July 7 and received by the Board of Elections by 8 p.m. on July 14 to be considered
  • There will also be some secure ballot drop box locations in each county. Please click here for Hudson County Ballot Drop Box Locations.  
  • If you submit your mail-in ballot using a drop box, you must return the ballot on or before July 7 prior to 8 p.m.
  • You can also return your mail-in ballot in person to your county Board of Elections by 8 p.m. on July 7.

POLLING LOCATIONS FOR THE JULY 7, 2020 PRIMARY ELECTION:

1ST WARD - 1 Marineview Plaza, Community Room (4th between Hudson & River Sts)

2ND WARD - Fox Hills Senior Citizens Building, 311 Thirteenth Street

3RD WARD - Hoboken High School, 820 Clinton Street

4TH WARD - Multi-service Center , 124 Grand Street

5TH WARD - Wallace School, 1114 Willow Ave.

6TH WARD - Demarest School, 401 Garden St.

EXTRA LOCATION - City Hall, 94 Washington St. (Court Room/Council Chambers)

FORMS

Vote by Mail form (English)

Vote by Mail form (Spanish)

English Voter Registration Form

Solicitud de Inscripción de Votantes

Register to Vote

In New Jersey residents must be registered to vote 21 days prior to an election. You can pick up and return completed voter registration forms to this office or download a voter registration application form.

If you have any questions about upcoming elections or the registration process please call our office.

City Ward Maps

The City of Hoboken is made up of six wards, each with several voting districts.

Film Permits

Click here to download the Film Permit application form. The application must be reviewed by the Police Department – Chief’s office or a representative (Chief Ken Ferrante, (201)-420-2002). The Police Department will explain city rules and the requirements for filming and location of vehicles, equipment, and traffic regulations and will make a recommendation to the Film Commission. The Film Commission will review and approve or deny the application.

The completed application must be submitted at least 3 days (72 Hours) prior to the scheduled filming dates. The City will review it and contact the appropriate city officials to verify safety procedures. Please follow the instructions on the film permit application form.

Upon issuance of the film permit by the Clerk’s office there will be a $700.00 fee (as of 4/12/10) due and payable to the City of Hoboken.

resources

Documents

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