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The Municipal Clerk is the secretary to the municipal council, secretary to the municipality, keeper of the city seal, chief election officer of the municipality and the individual responsible for the records management of the city. The office is the information center of the City routinely dealing with the public on a daily basis regarding citizen assistance, direction, or requests for copies of documents in compliance with the government Open Public Records Act (OPRA). In addition, the City Clerk also maintains the Hoboken Municipal Code and City Council Agendas.

The City Clerk’s Office maintains all documents pertinent to the administration of municipal government, provides support to the Mayor and City Council, administers elections, coordinates research and information services for the public, responsible for the records management of the city. As the secretary to the municipality, municipal council and city seal, the City Clerk office is the hub of the municipality which routinely deals with the public on a daily basis regarding the requests for copies of documents in compliance with the Open Public Records Act (OPRA).

City Clerk

City Clerk

ACCESS PUBLIC INFORMATION

To obtain city records, you must submit an OPRA request. Please bring the completed form to the Clerk’s office, fax it, or email it to us at opra@hobokennj.gov.

OPRA Request Form | Details

Elections

The Clerk’s Office is responsible for holding municipal, county, state, and federal elections. For more information, visit:

2020 VOTER REGISTRATION DEADLINE

FOR 2020 GENERAL ELECTION, TUESDAY, NOVEMBER 3, 2020

Tuesday, October 13, 2020, is the last day for residents to register to vote for the Tuesday, November 3, 2020, General Election in the State of New Jersey. In order to be eligible to vote, a person must be an American Citizen, be 18 years old on or before October 13, 2020, and be a resident of New Jersey and

To register to vote in New Jersey, you must meet the following requirements:

  • you are a United States citizen,
  • you will be 18 years old by the next election,
  • you will be a resident of the county for 30 days before the election.
  • click here to fill out a voter registration online

Hudson County residents may register to vote at the Office of the Superintendent of Elections, located at 257 Cornelison Ave., 4th Floor, in Jersey City.  In order to meet the needs of residents, this office will be open from 9:00 AM to 9:00 PM on Tuesday, October 13, 2020.  

In light of the corona virus pandemic and Executive Order No.144, and recently signed Executive Order No. 177 ALL REGISTERED VOTERS WILL AUTOMATICALLY RECEIVE A VOTE-BY-MAIL BALLOT for the November 3, 2020 General Election. Please see the public notice from the Hudson County Clerk about Vote By Mail ballot.

If you have a disability and need an accessible ballot, please contact (201) 369-3470 Option #6 or you may go to your assigned polling place, which will provide access to an in-person accessible voting device on Election Day. Should you choose not to vote on a Mail-In Ballot and show up to one of the limited number of Polling Places on Election Day, only Provisional Paper Ballots will be available to cast your vote. The ADA compliant Voting Machine is only for voters who have a disability.

Superintendent Brzozowski would like voters, already registered in Hudson County, to be aware of the procedures regarding late address changes within county.  If a voter has moved from one election district to another in the SAME town or has moved to another town in Hudson before Tuesday, November 3, 2020, please notify this office as soon as possible so that a Mail-In Ballot or an application can be sent to you.  As per Executive Order 105, the Hudson County Clerk’s Office has provided a postage paid envelope for the return of your ballot. You are not required to attach a stamp.If you have any questions, please call 201-369-3470 for assistance.

Voting Instructions for Upcoming November 3, General Election

As a result of the COVID-19 pandemic, this election will be conducted primarily with mail-in ballots with limited in-person voting options available. Here is a summary of the changes in place for this election:

How to get a ballot:

  • You should be receiving your mail-in ballots by the end of September and through the month of October. The ballots will automatically be sent by Hudson County election offices to all active registered voters and have prepaid postage.
  • The deadline to apply by mail to receive a mail-in ballot is Tues., October 27th. Your county clerk must receive mailed applications by that date.
  • How to vote using your mail-in ballot: You can return your mail-in ballot by placing it in your mailbox using the U.S. Postal Service. The ballot must be postmarked on or before November 3 and received by the Board of Elections OR you may walk to YOUR polling location (see below) that you are registered at and you will be asked to sign a book once you drop it off to the poll workers
  • There will also be some secure ballot drop box locations in each county. Please click here for Hudson County Ballot Drop Box Locations.  
  • If you submit your mail-in ballot using a drop box, you must return the ballot on or before November 3 prior to 8 p.m.
  • You can also return your mail-in ballot in person to your county Board of Elections by 8 p.m. on November 3.

POLLING LOCATIONS FOR THE NOVEMBER 3, 2020 GENERAL ELECTION:

1ST WARD -Districts 1-1,1-4, 1-5, 1-6: City Hall, 94 Washington St. (Court Room/Council Chambers)

1ST WARD -Districts 1-2,1-3: 1 Marineview Plaza, Community Room (4th between Hudson & River Sts)

2ND WARD - Districts 2-1, 2-2: Brandt School, 201 9th street

2ND WARD -Districts 2-3, 2-4, 2-5, 2-6: Fox Hills Senior Citizens Building, 311 Thirteenth Street

3RD WARD - Districts 1-7: Hoboken High School, 820 Clinton Street

4TH WARD - Districts 4-1, 4-5: Hoboken Fire House, 43 Madison Street Street

4TH WARD - Districts 4-2, 4-3,4-4, 4-6, 4-7: Multi-service Center , 124 Grand

5TH WARD - Districts 1- 7: Wallace School, 1114 Willow Ave.

6TH WARD - Districts 1- 7: Demarest School, 401 Garden St.

POLLING LOCATIONS FOR THE NOVEMBER 3, 2020 GENERAL ELECTION

FORMS (you can fill this form out and mail it to the County Commissioner of Registration)

Vote by Mail form (English)

Vote by Mail form (Spanish)

English Voter Registration Form

Solicitud de Inscripción de Votantes

Register to Vote

In New Jersey residents must be registered to vote 21 days prior to an election. You can pick up and return completed voter registration forms to this office or download a voter registration application form.

Or you can now fill it out all online on the NJ state's website which can be found here

What You Will Need to register online, you will need your date of birth and one of the following forms of identification:

  • A current and valid Driver’s License or a non-driver Identification Card (ID card) issued by the New Jersey Motor Vehicle Commission (MVC)
    Your information will be provided to the MVC to validate identification, and to retrieve a copy of your digitized signature.

-or-

  • A Social Security number
    To use your social security number, you must have the ability to sign on-screen or upload your signature to complete the registration process. If you are unable to provide a digital signature, you can not register online then you can fill out the forms below:
  • English Voter Registration Form
  • Solicitud de Inscripción de Votantes

If you have any questions about upcoming elections or the registration process please call our office.

City Ward Maps

The City of Hoboken is made up of six (6) wards, each with several voting districts.

Film Permits

Click here to download the Film Permit application form. The application must be reviewed by the Police Department – Chief’s office or a representative (Chief Ken Ferrante, (201)-420-2002). The Police Department will explain city rules and the requirements for filming and location of vehicles, equipment, and traffic regulations and will make a recommendation to the Film Commission. The Film Commission will review and approve or deny the application.

The completed application must be submitted at least 3 days (72 Hours) prior to the scheduled filming dates. The City will review it and contact the appropriate city officials to verify safety procedures. Please follow the instructions on the film permit application form.

Upon issuance of the film permit by the Clerk’s office there will be a $700.00 fee (as of 4/12/10) due and payable to the City of Hoboken.

resources

Documents

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