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ADDENDUM NO. 1 Contract Specification MUNICIPAL GARAGES B, D, & G INSTALLATION OF EMERGENCY GENERATORS BID NO. 20-02

BID NO. 20-02 Addendum
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Bid

Description

ADDENDUM NO. 1

Contract Specification MUNICIPAL GARAGES B, D, & G INSTALLATION OF EMERGENCY GENERATORS BID NO. 20-02 City of Hoboken Hudson County, New Jersey

Project No. HO-530 Boswell Engineering 330 Phillips Avenue South Hackensack, New Jersey 07606

This  Addendum  forms a  part  of  the  Contract  Documents  and modifies  the  original  Bidding Documents dated  December  20, 2019.   Please  note  the  bid  date  has  been  changed to Friday, March 6, 2020 at 2:00 PM. Bidder must acknowledge receipt of the Addendum on the proposal form.  

Failure to do so may subject the Bidder to disqualification.

This Addendum consists of 20 pages.

Responses to Questions

1.  Please  provide  the  contact  information  for  the  existing  fire  alarm  vendor.  Please provide contact information for each garage in the event that each is maintained by a different vendor.

S.E.M Security- Phone # 845-986-0336 for Garages B, D, & G.

2.  Please provide the contact information for the existing elevator vendor. Please provide contact information for each garage in the event that each is maintained by a different vendor.

The City is in the process of signing a contract with Slade Elevator- Phone # 908-654-5300.

3.  Please confirm that furnishing or installing Vehicle W-Beam Guide Rails (specification 347113)

are not within the scope of this contract as no scope of work was provided.

The vehicle W-beam guide rails are not within the scope of this contract.

4.        Please  confirm  that  furnishing  or  installing  barbed  wire/tape  (specification  313101- 2.04,  2.05,  3.04,  3.05,  &  3.07)  is  not  within  the  scope  of  this  contract  as  no  exact scope of work was provided. Additionally, no barbed wire/tape was shown within the chain link fence detail on drawing 4 of 17.

The barbed wire/tape is not within the scope of this contract.

ADDENDUM NO. 1

Page 2 of 7

Bid No. 20-02

February 6, 2020

5. Please confirm that furnishing or installing doors/frames/hardware (specification 08100 & 08700) are not within the scope of this contract as no scope of work was provided.

The furnishing or installing doors/frames/hardware are not within the scope of this contract.

6.  Please  confirm  that the only item, interior  or  exterior, requiring field  applied painting (specification 099113 & 099123) is the natural gas piping. All new electrical equipment will be provided with a factory painted finish. The only components that will require painting will be the natural gas piping.

7.        Please  advise  if  the  within  the  parking  garage  should  be  considered  an  indoor

or outdoor  location.  This  is  in  reference  to  the  “General  Notes”  on  sheet  2  of  17,  

“IV. Electrical Notes”, note No. 4.

Inside the garage is considered an indoor location.

8. Please  advise  if  Hoboken  Building  Department  fees  (building,  electric,  plumbing, zoning, etc.) will be waived.

An allowance item will be added to the updated Schedule of Prices (attached) for the permit fees, including PSE&G fees.  However, the contractor shall submit for all applicable permits in a manner consistent with the typical review period and through  the  appropriate  departments.  The  contractor  shall  be  responsible  for scheduling  inspections  and  securing  permit  closeout.  

Any  fines  or  delays associated   with   the   contractors   lack   of   coordination   with   the   applicable departments will not be recouped in change orders or project extensions. The allowance  will  also  be  used  for  the  utilization  of  Hoboken  police  officers  for traffic  direction  and  site  safety  detail  as  needed.  This  costs  incurred  shall  be paid as a direct pass through to the Contractor with no markup applied by the Contractor. The rate schedule for the HPD is attached to estimate costs.

9.        As  per  sheet  12  of  17,  What  is  the  scope  of  work  associated  with  the  elevator machinery room HVAC system?

The  scope  of  work  associated  with  the  machinery  room  HVAC  system  will  be performed under the elevators contract..

10. As per sheet 13 of 17, what company is the current fire alarm vendor for the existing fire alarm system?

S.E.M Security- Phone # 845-986-0336 for Garages B, D, & G.

ADDENDUM NO. 1

Bid No. 20-02

February 6, 2020

11.      Will the contractor who gets awarded the project be able to park inside? The contractor will have the ability to park in the garages, however, there is a maximum height clearance of 6'3" that cannot be exceeded.

12.      Will the exhaust of the generators need to be extended outside or is there enough air circulation to dissipate the exhaust fumes?

The generators that are located on the interior parking deck will require the exhaust to be extended to the exterior.

13.      Are  the  smoke  detectors  shown  on  the  bid  documents  existing  or  is  there  an expectation that new smoke detectors will be installed? New smoke detectors shall be installed under the elevators contract.

14.      Who pay for the electrical shut downs or temporary power?

See response to Question No. 8.

15.      The City needs to submit new paperwork to PSE&G for electrical services. New paperwork will be submitted to PSE&G for electrical services upon award of the contract.

16.      Who will pay for the gas hook-up fees?

See response to Question No. 8.

17.      Will you allow alternate generator than proposed Generac basis of design?

All bids shall be based on the Generac set model listed the plans. An alternate generator  may  be  submitted  for  approval  after  award  (meeting  the  minimum requirements provided by the Generac model listed on the plans), however, as noted on the plans, there will be no additional compensation for any increase in the foundation size due to an alternate generator submitted by the contractor

18.      When can we schedule a site visit to review sites and general conditions?

All  prospective  bidders  are  advised  that  a  site  visit  has  been  scheduled  for Friday, February 14, 2020 at 10:00 AM.  All prospective bidders shall meet at the front of Garage G (315 Hudson Street, Hoboken, NJ 07040). A representative of Boswell  Engineering  and  the  City  of  Hoboken  will  take  the  attendees  to  each facility.  Prospective bidders are encouraged to attend the site visit but same is not mandatory and  will not preclude the prospective  bidder from

submitting a bid for this project.

ADDENDUM NO. 1

Bid No. 20-02

February 6, 2020

19.      Will contractor have to pay for police for crane deliveries?

See response to Question No. 8.

20.      Can a General Contractor (as opposed to electrical contractor) bid on the generator package?

The   contract   bid   documents   do   not   prohibit   a   General   Contractor   from submitting a bid on the project.

21.      Will you extend the bid deadline?

The bid date has been rescheduled and will be held on Friday, March 6, 2020 at 2:00 PM.

22.      Will you extend the questions deadline?

Questions submitted subsequent to the issuance of this addendum will not be answered.

23.      Is  this  project  tax  exempt  on  permanent  materials?  If  so  please  provide  

required specifications.

The City is Tax exempt. The City will provide ST – 4 if needed by the vendor. See attached.

24.      Is there any known Hazardous Materials in the grounds located in the project sites? Has any testing been performed on these grounds?

Testing for hazardous materials has not been performed.

25.      In the event of encountering hazardous materials, will the City sign all waste generator manifest along and agree to pay contractor for such additional work?

In the event of encountering hazardous materials the contractor shall notify the City’s  designated  point  of  contact  for  the  project  and  follow  the  appropriate OSHA  safety  protocols  to secure  the  job-site.  The  contractor  shall  generate  a change  order  for  review  by  the  City’s  Engineer  should  any  further  action  be required.

26.      Note 7 on sheet 2 identifies that Contractor is responsible for payment of all fees and inspections. Does this include PSEG? If so, this is not obtainable, please provide for bid purposes what this value is.

ADDENDUM NO. 1

Page 5 of 7

Bid No. 20-02

February 6, 2020

See response to Question No. 8.

27.      On sheet 10 of 17, Parking Garage B notes new equipment, power cable and conduits to be new. Drawings also indicate new GFI to be installed. Please verify this work is in the generator Replacement contract. This equipment, pipe and wire is indicated in bold font. Please verify.

The referenced work shall be performed under the elevators contract.

28.      Sheet  10  or  17  indicates  that  the  new  emergency  power  is  in  a  9"  conduit.  Please verify you want a 9" conduit. The reference to the 9” conduit is a typo. It should be a 4” conduit.

29.      Contractor  is  requesting  a  walkthrough  of  the  parking  garage  electrical  rooms  

on 2/6/2020 at 1pm. Please confirm. All  prospective  bidders  are  advised  that  a  site  visit  has  been  scheduled  for Friday, February 14, 2020 at 10:00 AM.  All prospective bidders shall meet at the front of Garage G (315 Hudson Street, Hoboken, NJ 07040). A representative of Boswell  Engineering  and  the  City  of  Hoboken  will  take  the  attendees  to  each facility.  Prospective bidders are encouraged to attend the site visit but same is not mandatory and  will not preclude the prospective  bidder from submitting a bid for this project.

30.      Contractor is requesting pre-bid questions be extended to 2 weeks prior to the bid. Questions submitted subsequent to the issuance of this addendum will not be answered.

31.      Information for Bidders Section II. Bid Security D. Labor and Material (Payment) Bond is not marked as required, however the Advertisement for Bids states the successful bidder shall furnish and deliver to the Owner a performance and payment bond in the amount  of  100  percent  of  the  accepted  bid.  Please  advise  if  a  payment  bond  is required and supply the bond form.

Yes,  a  payment  bond  is  required  and  shall  be  in  the  amount  of  100%  of  the contract  price.  Same  shall  be  provided  in  a  form  acceptable  to  the  City  of Hoboken.

32.      General Conditions of the Contract Article 23 B) 3) requires all insurance purchases and maintained by the  Contractor  shall  designate  the  Owner  as additional  insureds. Additional insured  status  is  not  commercially  available  on  workers  compensation insurance policies. Please add, “except for workers compensation” at the end of the last  sentence  of  the  paragraph.  “All  insurance  purchased  and  maintained  by  the Contractor, with  the exception  of  workers  compensation,  shall  designate  the Owner,

ADDENDUM NO. 1

Page 6 of 7

Bid No. 20-02

February 6, 2020 their   officers,   officials,   agents,   employees,   Engineers,   consultants   as   additional insureds.”

It is understood that the contractor shall not be required to add the City of Hoboken as an additional insured on their Workers Compensation Policy.

33.      General  Conditions  of   the   Contract  Article   23  B)  4)  states  that  the   insurance requirements shall also apply to Subcontractors of all tiers. These coverages and limits may not be commercially available or would be cost prohibitive to most subcontractors, particularly the SBE and DBE subcontractors. Please amend to: “Except as modified by  the  Owner  in  writing,  the  insurance  requirements  herein  shall  also  apply  to Subcontractors and to the Sub-Subcontractors and the Contractor will be responsible for  supervision  of  the  filing  of  certified  copies  of  the  insurance  policies  and/or insurance  certificates  prior  to  any  Subcontractor  commencing  work  on  the  project Contractor shall require Subcontractors to provide insurance per Subcontractor’s usual business practices.”

The   prospective   bidder   shall   submit   insurances   in   accordance   with   the specification. If the bidder chooses to provide an exception to the requirements of the specifications same shall be reviewed by the City’s legal department as part of the bid review process.

34.      General  Conditions  of  the  Contract  Article  23  B)  5)  states  that  the  Owner  maintain Property insurance but  very few details  are provided  about the  limits,  sub limits,  and coverage extensions. It is not equitable to give the Contractor the financial risk of loss for loss or damage to the work without full transparency of the builder’s risk coverage provided  to  protect  Contractor  from  such  risk.  Please  provide  the  policy  limit,  all sub limits,  including  but  not  limited  to  flood,  earthquake,  LEG  3,  off-site  storage,  in- transit,  extra  expense,  debris  removal,  pollution  cleanup,  and  contractors  continuing expenses.

No additional information will be provided. The prospective bidder shall submit insurances  in  accordance  with  the  specification.  If  the  bidder  chooses  to provide  an  exception  to  the  requirements  of  the  specifications  same  shall  be reviewed by the City’s legal department as part of the bid review process.

35.      General  Conditions  of  the  Contract  Article  23  B)  8)  states  that  the  Owner  will  allow certain  deductible  clauses  which  are  not  considered  excessive,  overly  broad,  or harmful to the interest of the Owner. Deductibles are the sole responsibility of the first named  insured  on  the  policy  and  not  the  responsibility  of  the  owner  or  any  other additional insureds on the policy. Because there is no financial exposure to the Owner, Contractor’s  deductibles  should  be  at  the  sole  discretion  of  the  Contractor.  Please strike this requirement. “The Owner will allow certain deductible clauses which are not

ADDENDUM NO. 1

Bid No. 20-02

February 6, 2020

considered excessive, overly broad, or harmful to the interest of the Owner. Standard exclusions will be allowed of any additional exclusions.”

There are no modifications to the specification section. The prospective bidder shall  submit  insurances  in  accordance  with  the  specification.  If  the  bidder chooses to provide an exception to the requirements of the specifications same shall  be  reviewed  by  the  City’s  legal  department  as  part  of  the  bid  review process.

36.      Please provide detail for the Generator Pad connection to the existing Deck.

Install  (drill  and  grout)  #5,  90  degrees  hooked  dowels  along  the  entire  pad perimeter  at  2  feet  maximum  spacing  (20  dowels  per  pad).  The  length  of  the dowels shall be 6 inches with 2 inches maximum embedment into existing deck. The dowels shall be installed a minimum of 3 inches from the edge of the new concrete pad.

R:\Munic\Hoboken\HO-530\Files\Bidding Phase\Bid 20-02- Generators\Responses to Questions 20-02.docx

SCHEDULE OF PRICES MUNICIPAL GARAGES B, D, & G

INSTALLATION OF EMERGENCY GENERATORS BID NO. 20-02

CITY OF HOBOKEN HUDSON COUNTY, NEW JERSEY

ITEM  ESTIMATED  

    COMPUTED

NO.    QUANTITY              DESCRIPTION AND UNIT PRICES        PRICE      TOTALS

BASE BID

1.        L.S.                          Mobilization

                                          Dollars

                                          Cents            $                    $                

2.        L.S.                          Demolition at Garage D

                                          Dollars

                                          Cents            $                    $                

3.        1 Unit                       Emergency Generator at Garage D

                                          Dollars

                                          Cents            $                    $                

4.        1 Unit                       Concrete Generator Pad at Garage D

                                          Dollars

                                          Cents            $                    $                

5.        19 Unit                     Bollards

                                          Dollars

                                          Cents            $                    $                

6.        Allowance                Permitting Fees/HPD Traffic Control

Five Thousand                   Dollars

Zero                                    Cents             $_5,000.00   $ 5,000.00

TOTAL BASE BID ITEMS 1 -6 IN WORDS AND FIGURES

                                                                 Dollars         $                

                     

BID ALTERNATE A:

6A.     Allowance                Permitting Fees/HPD Traffic Control

Five Thousand                   Dollars

Zero                                    Cents            $_5,000.00    $ 5,000.00

- 30 -

7A.     L.S.                          Demolition at Garage B

                                          Dollars

                                          Cents            $                    $                

8A.     1 Unit                       Emergency Generator at Garage B

                                          Dollars

                                          Cents            $                    $                

9A.     1 Unit                       Concrete Generator Pad at Garage B

                                          Dollars

                                          Cents            $                    $                

10A.   48 L.F.                     Chain Link Fence

                                          Dollars

                                          Cents            $                    $                

TOTAL BID ALTERNATE A ITEMS 6A-10A IN WORDS AND FIGURES

                                                                 Dollars         $                

                     

BID ALTERNATE B:

5B.     19 Unit                     Bollards

                                          Dollars

                                          Cents            $                    $                

6B.     Allowance                Permitting Fees/HPD Traffic Control

Five Thousand                   Dollars

Zero                                    Cents            $_5,000.00    $ 5,000.00

11B.   L.S.                          Demolition at Garage G

                                          Dollars

                                          Cents            $                    $                

12B.   1 Unit                       Emergency Generator at Garage G

                                          Dollars

                                          Cents            $                    $                

13B.   1 Unit                       Concrete Generator Pad at Garage G

                                          Dollars

                                          Cents            $                    $                

TOTAL BID ALTERNATE B ITEMS 5B, 6B, 11B-13B IN WORDS AND FIGURES

                                                                 Dollars         $                

                     

- 31 -

ST-4  (05-12, R-15)

ELIGIBLE NONREGISTERED PURCHASER:  SEE INSTRUCTIONS **

State of New Jersey

DIVISION OF TAXATION

SALES TAX

FORM ST-4

EXEMPT USE CERTIFICATE

To be completed by purchaser and given to and retained by seller.

PURCHASER’S NEW JERSEY TAXPAYER REGISTRATION NUMBER*

22 - 600-1993

Please read and comply with the instructions given on both sides of this certificate.

TO                                                                                                  

Date                              

                               

(Name of Seller)

Address                                                                                        

City                                                      

State                                    

Zip

The undersigned certifies that there is no requirement to pay the New Jersey Sales and/or Use Tax on the purchase or purchases covered by this Certificate because the tangible personal property or services purchased will be used for an exempt purpose under the Sales & Use Tax Act. The tangible personal property or services will be used for the following exempt purpose*:

MUNICIPAL GOVERNMENT - FOR OFFICIAL USE ONLY.

The exemption on the sale of the tangible personal property or services to be used for the above described exempt purpose is provided in subsection N.J.S.A. 54:32B-   9A                            

(See reverse side for listing for principal exempt uses of tangible personal property or services and fill in the block with proper subsection citation).

I, the undersigned purchaser, have read and complied with the instructions and rules promulgated pursuant to the New Jersey Sales and Use Tax Act with respect to the use of the Exempt Use Certificate, and it is my belief that the seller named herein is not required to collect the sales or use tax on the transaction or transactions covered by this Certificate.  The undersigned purchaser hereby swears under the penalties for perjury and false swearing that all of the information shown in this Certificate is true.

CITY OF HOBOKEN

NAME OF PURCHASER*     (as registered with the New Jersey Division of Taxation)94 WASHINGTON STREET, HOBOKEN, NJ 07030 (Address of Purchaser)*

MUNICIPAL GOVERNMENT

TYPE OF BUSINESS*

By                                                                                                  

      PURCHASING AGENT - QPA

(Signature of owner, partner, officer of corporation, etc.)*                                        

        (Title)

*Required

MAY BE REPRODUCED

(Front & Back Required)

INSTRUCTIONS FOR USE OF EXEMPT USE CERTIFICATES  -  ST-4  

                                     (05-12)

1.  Registered sellers who accept fully completed exemption certificates within 90 days subsequent to the date of sale are relieved of liability for the collection and payment of sales tax on the transactions covered by the exemption certificate.  The following information must be obtained from a purchaser in order for the exemption certificate to be fully completed:

•  Purchaser’s name and address;

•  Type of business;

•  Reasons(s) for exemption;

•  Purchaser’s New Jersey tax identification number or, for a purchaser that is not registered in New Jersey, the Federal employer identification number or out-of-State registration number.  

Individual purchasers must include their driver’s license number;

•  If a paper exemption certificate is used (including fax), the signature of the purchaser.

The seller’s name and address are not required and are not considered when determining if an exemption certificate is fully completed. A seller that enters data elements from paper into an electronic format is not required to retain the paper exemption certificate.

The seller may, therefore, accept this certificate as a basis for exempting sales to the signatory purchaser and is relieved of liability even if it is determined that the purchaser improperly claimed the exemption. If it is determined that the purchaser improperly claimed an exemption, the purchaser will be held liable for the nonpayment of the tax.

2.  Retention of Certificates - Certificates must be retained by the seller for a period of not less than four years from the date of the last sale covered by the certificate. Certificates must be in the physical possession of the seller and available for inspection.

3.  Acceptance of an exemption certificate in an audit situation – On and after October 1, 2011, if the seller either has not obtained an exemption certificate or the seller has obtained an incomplete exemption certificate, the seller has at least 120 days after the Division’s request for substantiation of the claimed exemption to either:

1.  Obtain a fully completed exemption certificate from the purchaser, taken in good faith, which, in an audit situation, means that the seller obtain a certificate claiming an exemption that:

(a) was statutorily available on the date of the transaction, and

(b) could be applicable to the item being purchased, and

(c) is reasonable for the purchaser’s type of business; OR

2.  Obtain other information establishing that the transaction was not subject to the tax. If the seller obtains this information, the seller is relieved of any liability for the tax on the transaction unless it is discovered through the audit process that the seller had knowledge or had reason to know at the time such information was provided that the information relating to the exemption claimed was materially false or the seller otherwise knowingly participated in activity intended to purposefully evade the tax that is properly due on the transaction. The burden is on the Division to establish that the seller had knowledge or had reason to know at the time the

information was provided that the information was materially false.

4.  Common exempt uses of property or services for which the ST-4 is applicable follow.

NOTE:   The descriptions are general and do not necessarily cover every exempt use or service or every condition for exemption.  Further information is available from the Division of Taxation.

•  Sales of machinery and equipment for use directly and primarily in the production of property by

manufacturing, processing, assembling or refining.

N.J.S.A. 54:32B-8.13a.

•   Sales of equipment to a telecommunication service provider subject to the jurisdiction of the BPU or the FCC for use directly and primarily in providing interactive telecommunications services for sale.  N.J.S.A. 54:32B-8.13c.

•   Sales of tangible personal property for use directly and exclusively in experimental research and development in the laboratory sense.  N.J.S.A. 54:32B- 8.14.

•   Sales of wrapping materials or non-returnable containers for use in the delivery of tangible personal property or sales of containers for use in a farming enterprise.  N.J.S.A. 54:32B-8.15.

•   Sales of busses to regulated bus companies for public passenger transportation or to carriers for use in school children transportation services.  N.J.S.A. 54:32B-8.28.

•   Sales of equipment for use directly and primarily in the production department of a newspaper plant or for use in the production of property for sale by a commercial printer.  N.J.S.A. 54:32B-8.29.

•   Sales of advertising material to be published in a newspaper.  N.J.S.A. 54:32B-8.30.

•   Sales of aircraft or repair services to an “air carrier,” and repairs to certain business aircraft, including machinery or equipment installed on such. N.J.S.A. 54:32B-8.35.

•   Sales of equipment used exclusively to sort and prepare solid waste for recycling or in recycling (does not include motor vehicles).  N.J.S.A. 54:32B- 8.36.

•   Sales  of  printed  advertising  materials  for  out-of-state  distribution  and  sales  of  direct-mail  processing  services  rendered  in  connection  with  the distribution of such materials to out-of-state recipients.  N.J.S.A. 54:32B-8.39.

•   Sales of commercial trucks, truck tractors and semi-trailers which are properly registered and  1) have a gross vehicle weight rating in excess of 26,000 pounds; or  2) are operated actively and exclusively for the carriage of interstate freight under a certificate or permit issued by the Interstate Commerce Commission; or 3) are registered as a farm vehicle under the Motor Vehicle Statute (N.J.S.A. 39:3-24 and 25) and have a gross vehicle weight rating in excess of 18,000

pounds.  N.J.S.A. 54:32B-8.43.

INSTRUCTIONS FOR USE OF EXEMPT USE CERTIFICATES  -  ST-4    

                                    (05-12)

•   Sales of machinery and equipment used directly and primarily in producing broadcast programming or cable/satellite television programming.  N.J.S.A. 54:32B-8.13e.

•   Sales of tangible property for use directly and primarily in the production of film or video for sale, including motor vehicles, parts, supplies and services to such property..  N.J.S.A. 54:32B-8.49.

•   Sales of commercial ships and charges for components, repair and alteration services for commercial ships.  N.J.S.A. 54:32B-8.12.

•   Sales of materials, such as chemicals and catalysts, used to induce or cause a refining or chemical process.  N.J.S.A. 54:32B-8.20.

**5.  Eligible Nonregistered Purchaser - If the purchaser is not required to be registered for sales and use tax purposes in New Jersey, in the box at the top, left  corner  of  the  form  marked  “Eligible  Nonregistered  Purchaser”  the  purchaser  is  required  to  place  one  of  the  following  in  order  of  preference:

1) the Federal Identification Number of the business; 2) out of state registration number.

Private reproduction of both sides of the Exempt Use Certificates may be made without the prior permission of the Division of Taxation.

FOR MORE INFORMATION:

Call the Customer Service Center (609) 292-6400.  Send an e-mail to:  

nj.taxation@treas.state.nj.us.

Write to:  New Jersey Division of Taxation, Information and Publications Branch, PO Box 281,

Trenton, NJ  08695-0281.

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