CITY OF HOBOKEN
ADDENDUM TO RFP DOCUMENTS
Request for Proposal (RFP) – Professional Services RFP 19 – 06 - Hoboken Vision Zero Action Plan
This Addendum # 1, dated July 17, 2019 is issued to modify the above mentioned RFP and is hereby
made part of the RFP documents. Please attach this Addendum #1 to the original documents in your
possession, and ensure same is included in your proposal.
A. Questions and answer:
Q1. Will the consultants need to staff the Open Houses of Task B or only provide content?
A1. The City prefers that the consultant provides at least some staffing at open houses as long as
doing so doesn’t result in a reduction in scope for other tasks.
Q2. Could you confirm that the analysis of Task C1 will be based on available data, and that there
is no need to perform additional data collection (e.g. traffic counts)?
A2. Yes, the City will provide the data for analysis.
Q3. The RFP states “if requested oral demonstration/presentation at City Hall” have potential
interview dates been identified?
A3. No. At its sole discretion the City may schedule an interview after the deadline of submission.
Q4. Would the City consider setting up payment for this project on a lump sum (fixed price) basis
payable monthly for percentage of services completed?
A4. See page 15 – payment terms. The city will set a blanket purchase order for the total amount of
the contract awarded.
Q5. Are cost proposals submitted by proponents required to comply with federal acquisition
regulation (FAR) part 31 (federal cost principles for-profit entities)?
A5. No. FAR 31 applies to federal agency.
Q6. Do rates need to be based on raw direct pay rate times overhead?
A6. Your company will have to decide on how to compute your rate.
Q7. Can profit be applied to rate inclusive of overhead?
A7. See A6 above.
Q8. Are the RFP forms only needed by the Prime, or does subs need to fill out the forms?
A8. All required documents shall be properly executed by the vendors including subcontractors.
Q9. What is the budget for this project?
A9. The project budget has a range between $50,000-$100,000.
Q10. May a proposer include in its exception a request to negotiate provisions included in the
solicitation for inclusion in a final contract upon selection? We understand that the applicable
provisions of the “STATUTORY AND OTHER REQUIREMENTS” section is not open to negotiation.
A10. Yes. You can take exceptions to the terms and specifications. The City will evaluate all
exceptions. The City reserves the right at its sole discretion to deny or accept your exceptions.
B. The City will not accept questions/RFI at this time. Submission deadline remains the same: July
24, 2019 at 3:00 pm prevailing time.
This addendum will be published in the newspaper and posted on the City of Hoboken website to
ensure compliance.
There are no other changes to this RFP documents as part of this addendum.
ATTEST: Date: July 17, 2019
AL B. Dineros, QPA Purchasing Agent
CITY OF HOBOKEN
ADDENDUM TO RFP DOCUMENTS
Request for Proposal (RFP) – Professional Services RFP 19 – 06 - Hoboken Vision Zero Action Plan
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number Dated Acknowledge
Receipt (initial)
Addendum 1 July 17, 2019
Acknowledged for:
(Name of Bidder)
By: Date:
(Signature of Authorized Representative)
Name: Title/Position:
(Print or Type)
